Administration

Administrative Services Administrator 1

Requisition ID 105915 Job Code 4121 Grade H Employee Status Regular Schedule Full-time Work Arrangement Hybrid Eligible

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Our Purpose

Stanford Medicine is leading the biomedical revolution in precision health.

We are transforming health care away from after-the-fact diagnosis to prediction and prevention and away from one-size-fits-all medicine to personalized care that empowers people to lead healthy lives. We are leveraging the art and science of medicine to predict and prevent disease before it strikes and cure it decisively if it does.

To achieve our Precision Health vision, we are integrating, building, and leveraging our strengths in fundamental research, the new field of biomedical data science, and nine transformative biomedical platforms. As a learning health system, we will apply these advances in our hospitals and health care delivery systems within Stanford Health Care and Stanford Children’s Health.

Our Values

Fulfilling our promise to humanity requires the engagement of a diverse, creative, and collaborative team of professionals who work together to advance our research, education, and patient care mission. We strive to create a culture of inclusion and belonging to ensure all employee have the meaningful employment experience that is necessary to do their best work.

Our Work

Join the Stanford School of Medicine Human Resources Group (HRG) in leading and changing medicine as we know it today. We have an opportunity for an Administrative Services Administrator to provide complex administrative and operational support to drive toward the department’s strategic priorities.

Your role will involve developing and implementing strategies, programs, and activities to enhance employee experience, morale, and productivity. You will work closely with various stakeholders, including HR teams, department managers, and executives, to further our strategic priorities and create a positive work culture.

DUTIES INCLUDES:

Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

·Demonstrated ability to prioritize own work and multi-task.

·Demonstrated excellent organizational skills.

·Demonstrated ability to take initiative and ownership of projects.

·Ability to communicate effectively both orally and in writing.

·Ability to routinely and independently exercise sound judgment in making decisions.

·Demonstrated experience working independently and as part of a team.

·Relevant subject matter knowledge.

·Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*:

·Constantly perform desk-based computer tasks.

·Frequently stand/walk, sitting, grasp lightly/fine manipulation.

·Occasionally use a telephone.

·Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

·Occasional evening and weekend hours.

The expected pay range for this position is $99,105 - $126,383 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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