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Educational Program Associate (Hybrid Opportunity)

Stanford, CaliforniaDate posted 02/12/2025Category AdministrationWork Arrangement Hybrid Eligible
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Overview

Are you passionate about making a positive impact on the lives of others? As an Educational Program Associate (Hybrid Opportunity), you will play a vital role in ensuring our departments operate smoothly and efficiently. With your focused mindset and adeptness with technology, you'll provide invaluable support to those who are pushing the boundaries of medicine and advancing healthcare. Join our team and make a meaningful impact on the world around us. We’re better with you.

  • Full-time
  • Level: Entry Level
  • Travel: Minimal
  • Salary: $63K-$96K
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Success Profile

What makes a successful Educational Program Associate (Hybrid Opportunity) at Stanford Medicine? Check out the traits we’re looking for and see if you have the right mix.

  • Communicator
  • Personable
  • Detail-oriented
  • Technologically savvy
  • Organized
  • Proactive

Career Path

Icon Icon
  • Administrative Associate 2leads to Administrative Associate 3
  • Administrative Associate 3leads to Executive Assistant/ Administrative Manager or Research Administrator I
  • Executive Assistant/ Administrative Manager ends this path
    Research Administrator I ends this path

Employee Benefits

  • Comprehensive Health and Welfare Benefits

  • Unmatched Time Away Benefits

  • Unique Education Benefits

  • Work-Life Programs

  • Stanford Sweetners

Job Description

Requisition ID: 105933Date posted 02/12/2025Job Status Regular
Stanford University Department of Medicine (https://medicine.stanford.edu/) has a tripartite mission of research, education, and patient care. The Education Programs Office (EPO) consists of the medicine residency, centralized fellowships, the Translational Investigator Program (TIP), Fellows’ College, Postdocs, and other pipeline programs that will execute this mission by training our next generation of physicians. EPO is currently seeking an Educational Program Associate (Administrative Associate 2) to provide administrative and operational support. This position will have a hybrid schedule, with a primary work location based on the Stanford campus and the option to work remotely 2-3 days per week from a location other than a Stanford work site.
Responsibilities will include staffing the front desk, scheduling and setting up meetings and conferences, supporting the residency/fellowship/postdoc programs, monitoring and purchasing office supplies, handling expense reimbursements and PCard transactions, and performing other administrative tasks. We are seeking someone possessing strong interpersonal and communication skills, who is highly organized and detail-oriented, and can work well independently and in a group setting.
Duties include:
  • Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
  • May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
  • Maintain approved content on websites.
  • May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
  • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
DESIRED QUALIFICATIONS:
  • Four-year college degree preferred.
  • Experience/desire to work in an academic setting.
  • Demonstrated willingness to learn and work well on a team.
  • Microsoft Office (Word, Excel, Outlook) experience preferred.
EDUCATION & EXPERIENCE (REQUIRED):
  • High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.
CERTIFICATIONS & LICENSES:
  • None
PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
WORKING STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
The expected pay range for this position is $31.79 to $37.96 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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Why Stanford Medicine?

Stanford University has the unique benefit of being both well-established and intent on the future. As one of the most influential academic institutions in the world, our thought leaders, staff and cutting-edge, collaborative culture have fueled our belief in every possibility.

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Testimonial

When I started my job at Stanford, I did not know what to expect, but I quickly discovered an exceptional work environment. As a Life Science Research Professional in Neurology, I see the enormous impact my work has on the future of medicine. My coworkers prioritize collaboration and are always willing to teach me something or sit down for a scientific discussion. In my lab at Stanford School of Medicine, I found people who care about my career development and who share my commitment to improving the human condition, one day at a time.

–Javier Ramos Benitez, Life Science Research Professional

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