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Oculo-plastics Program Coordinator (Administrative Associate 3)
Stanford, CaliforniaDate posted 01/31/2025Category AdministrationWork Arrangement Hybrid Eligible
Overview
Are you passionate about making a positive impact on the lives of others? As an Oculo-plastics Program Coordinator (Administrative Associate 3), you will play a vital role in ensuring our departments operate smoothly and efficiently. With your focused mindset and adeptness with technology, you'll provide invaluable support to those who are pushing the boundaries of medicine and advancing healthcare. Join our team and make a meaningful impact on the world around us. We’re better with you.
- Full-time
- Level: Entry Level
- Travel: Minimal
- Salary: $63K-$96K
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Success Profile
What makes a successful Oculo-plastics Program Coordinator (Administrative Associate 3) at Stanford Medicine? Check out the traits we’re looking for and see if you have the right mix.
- Communicator
- Personable
- Detail-oriented
- Technologically savvy
- Organized
- Proactive
Career Path
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Administrative Associate 2leads to Administrative Associate 3
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Administrative Associate 3leads to Executive Assistant/ Administrative Manager or Research Administrator I
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Executive Assistant/ Administrative Manager ends this pathResearch Administrator I ends this path
Employee Benefits
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Comprehensive Health and Welfare Benefits
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Unmatched Time Away Benefits
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Unique Education Benefits
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Work-Life Programs
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Stanford Sweetners
Job Description
Requisition ID: 105814Date posted 01/31/2025Job Status Regular
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Stanford University, School of Medicine (Department of Ophthalmology) is seeking a Program Coordinator for the Oculoplastics team to provide administrative or operational support with limited supervision.
Duties include:
- Provide general support to the Oculoplastics Director’s clinical and research team. Manage email, phone, and voice messages.
- Work with Oculoplastics faculty to create and administer a summer internship for medical students.
- Coordinate Thyroid Eye Disease (TED) patients including referrals and collaboration with the Endocrine Clinic. This may include calling patients and beinga liaison between scheduling teams.
- Work with Byers Surgery Scheduling team to help schedule patients at the Waverly Surgery Center. This would entailbeing a Liaison with both Waverly and BESSurgery Schedulers to set a date and confirm that the correct authorizations are in place. Ensure surgery checklist items are complete by workingwith the appropriate teams across the healthcare system.
- Coordinate conferences, journal clubs, dissection and injection courses, and other educational events.
- Coordinate correspondence with referring providers, including faxing of letters regarding patient status.
- Collaborate with Ophthalmology Department Communications lead and faculty to help create patienteducation videos and content. Additionally, help coordinate website updates for the overall Oculoplastics team and manage onlinesites. Oversee communications to referring providers and referral outreach.
- Schedule peer-to-peer consultations between insurance companies and Oculo-plastics faculty.
- Coordinate patient disability paperwork with SHC clinic staff.
- Arrange travel and manage calendar and meetings.
- Manage and update curriculum vitae
- Act as liaison between internal department Visitor coordinator(s) to gather paperwork and ensure completeness of visiting applications. Oversee visitors to the oculoplastics service including students, visiting scholars, researchers, post-docs etc.
- Oversee coordination of oculoplastics resident rotation and fellowship program.
- - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with office software, calendar, email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and superb attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions
- Experience with database applications and management.
- Experience in developing and overseeing educational activities.
- Experience with website, social media, and online presence maintenance
CERTIFICATIONS & LICENSES:
None
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- - Consistent with its obligations under the law, the Universitywill provide reasonable accommodation to any employee witha disability who requires accommodation to perform the essentialfunctions of their job
The expected pay range for this position is $39.46 to $44.30 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
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Why Stanford Medicine?
Stanford University has the unique benefit of being both well-established and intent on the future. As one of the most influential academic institutions in the world, our thought leaders, staff and cutting-edge, collaborative culture have fueled our belief in every possibility.
Testimonial
When I started my job at Stanford, I did not know what to expect, but I quickly discovered an exceptional work environment. As a Life Science Research Professional in Neurology, I see the enormous impact my work has on the future of medicine. My coworkers prioritize collaboration and are always willing to teach me something or sit down for a scientific discussion. In my lab at Stanford School of Medicine, I found people who care about my career development and who share my commitment to improving the human condition, one day at a time.
–Javier Ramos Benitez, Life Science Research Professional
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