Our Purpose

Stanford Medicine is leading the biomedical revolution in precision health and medicine. We are transforming health care away from after-the-fact diagnosis to prediction and prevention and away from one-size-fits-all medicine to personalized care that empowers individuals to lead healthy lives. We are leveraging the art and science of medicine to predict and prevent disease before it strikes and cure it decisively if it does.

To achieve our Precision Health vision, we are integrating, building, and leveraging our strengths in fundamental research, the new field of biomedical data science, and nine transformative biomedical platforms. As a learning health system, we will apply these advances in our hospitals and health care delivery systems within Stanford Health Care and Stanford Children’s Health.

Our Values

Fulfilling our promise to humanity requires the engagement of a diverse, creative, and collaborative team of professionals who work together to advance our research, education, and patient care mission. We are looking for leaders who can contribute to making excellence inclusive.We strive to create a culture of inclusion and belonging to ensure all employees have the meaningful employment experience necessary to do their best work. We value and integrate justice, equity, diversity, and inclusion into all we do to ensure equitable outcomes for our faculty, staff, and trainees.In particular, the work of the Department of Obstetrics and Gynecology (Ob/Gyn) is guided by the values of excellence and innovation, diversity and collaboration, respect and integrity, and passion and compassion.

Our Work

The Department of Ob/Gyn improves the health of women and people of all genders through innovative and compassionate care, education, advocacy, and discovery. Our faculty practices medicine in world-class hospitals and are internationally recognized for the medical, surgical, and reproductive Obstetric and Gynecologic care they provide to their patients. Our faculty is committed to the highest level of basic and clinical research in Obstetric and Gynecologic science, and our staff is dedicated to providing the support and structure to facilitate our department’s success. In particular, we are focused on innovative translational medicine; bringing scientific results from the bench to the bedside. Our vision is to be local and global leaders, advancing and transforming the health of women and people of all genders across the lifespan.

As one of 19 Clinical departments and 12 Basic Science departments within the School of Medicine (SoM), Ob/Gyn has a total annual budget of $58 million, over 200 faculty and staff, and trainees working towards Stanford’s innovative culture: cross-disciplinary interests and a collaborative approach generate a prime incubation environment for transformative thought, learnings, processes, and systems. Ob/Gyn is unique among SoM clinical departments for its integration across Stanford Medicine, working closely with the adult-focused Stanford Health Care (SHC), pediatric-focused Stanford Medicine Children’s Health (SMCH), as well as community partners to achieve our mission.

The DFA must be an experienced leader with a strong ability to strategically and tactically manage Ob/Gyn’s finance and administrative operations.They must understand a multitude of functional areas while also demonstrating the soft skills, including high emotional intelligence, strong communication skills and conflict resolution abilities, to engage, develop, and lead faculty and staff through change. They must be mission-driven to support the work of the department, and its faculty, staff, and trainees with demonstrated values of empathy, compassion, honesty, and integrity in all interactions. Critical to the department and individual success, they must effectively partner with key stakeholders across the Stanford School of Medicine and affiliated hospitals to achieve organizational goals and results.

Reporting Relationships

The Director of Finance and Administration (DFA) has a primary reporting relationship to the Chair of Department of Obstetrics and Gynecology, with a secondary reporting relationship to the Associate Dean/Chief Financial Officer for the School of Medicine (SoM), which ensures organizational alignment between Ob/Gyn’s strategy and the broader SoM mission. The DFA partners with the Chair and other faculty and staff to manage the financial and administrative areas of the department to include clinical revenue and productivity management, hospital relationships, grant management, faculty and academic affairs, student affairs, external relations, and human resources. Additionally, the Director of Finance and Administration works with the Chair and other faculty and staff on areas of strategic planning and execution, grant portfolio development, educational programs, and process excellence. The DFA partners with the Associate Dean/Chief Financial Officer, peers, and cross-functional teams to enhance the SoM’s operations in support of its research, teaching, and patient care mission.

Job Summary

Strategic and Operational Planning

·Works in collaboration with the chair and other leadership on strategic planning and other projects, as requested.

·Develops, administers, and communicates strategic and operational plans to support the vision, mission, values and strategic plan of the department and school. Working closely with senior leadership anticipates financial investment and staff capabilities to meet these requirements.

·Develop financial and operational plans for new departmental strategic initiatives, with a focus on execution, implementation, and scaling of these initiatives, in partnership with Ob/Gyn Chair, Associate Dean/CFO, hospital leadership, and direct and indirect reports.

·Partner with faculty and staff leadership on departmental affairs and advocate the unit’s needs and goals to internal and external parties. Work with the Chair, Dean’s Office, and /or hospital leadership regarding resources to support faculty activities and interests.

Financial Management

·Ensure the financial success of the organization. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.

·Ensure resources are allocated appropriately, particularly with regards to large scale investments and commitments. Recommend and develop strategies for general cost containment, strategic investments, and growth management. Ensure that the department’s business planning, operations, and commitments are fiscally prudent and financially transparent.

·Oversee the annual budget process in collaboration with the Associate Director of Finance, faculty, and administrative leadership and within the context of the School and University process.

·Provide strategic advice on the funds flow between SHC, SMCH, and the department, ensuring that department and faculty are paid appropriately and advising the Chair strategically on funds flow across all tiers.Develops and implements specialized agreements as necessary.

·Represent the unit’s needs in regard to research, clinical and service facilities, negotiate on behalf of the unit’s current and future needs with the school and hospital(s)/clinic administration.

·Coordinate with the hospital(s) budgeting process and represent the department in funds flow agreement negotiations. Negotiate funding with the hospitals for programmatic needs. Partner with Hospitals and Clinics to develop business plans and programs; negotiate and monitor funds flow and productivity targets. Partner with Hospitals leadership on planning, satisfaction and goals.

People Management and Leadership

·Responsible for hiring and retaining staff, clarifying role and responsibilities, career coaching, ensuring required training is completed, personal development of direct reports and accountable for the performance of employees.

·Direct staff and provide leadership to achieve goals and vision of the organization. May oversee managerial-level staff in the management of all student, fellow, residency related activities and graduate program administration.

·Represents the department on committees, boards, task forces, and with other groups as needed. Represents Chair and other faculty leaders on School, health system or university work groups and projects. Collaborates with various leadership levels on long-term and ad hoc projects.

·Demonstrates personal and professional leadership within the department, school, university, and the community, and among healthcare system and university colleagues. Develops and maintains a positive and effective working relationship with clinical and administrative colleagues and staff throughout the department and school of medicine.

·Works with the Chair, faculty and staff to advance mission of diversity, equity, inclusion and belonging.

Operations Management and Leadership

·Direct department operations. Evaluate business processes and systems to ensure the productivity and performance of staff and oversee the efficient allocation of all resources. Ensure work completion within schedule and constraints.

·Interpret, implement, and ensure compliance with the unit's academic and administrative policies and procedures. May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.

·Manage the direction of internal academic and administrative policy development for programs and administrative operations.

·Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology, and/or administrative functions.