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Assistant Clinical Research Coordinator (Hybrid)

Stanford, CaliforniaDate posted 03/19/2024Category ResearchWork Arrangement Hybrid Eligible


Researchers are driven by possibility. As a Assistant Clinical Research Coordinator (Hybrid), you will be a central force in our mission to ensure equity of care across the globe. With an opportunity to continue your professional development and interact with some of the top minds in medicine, your possibility-driven approach will have a profound impact on the lives of patients. As we work to make sure everyone has access to safe, innovative treatments, our NIH ranking and the backing of Stanford Medicine will help ensure that you have the resources you need to succeed. Join us at Stanford School of Medicine, where we are better with you.

  • Full-time
  • Level: Entry Level
  • Travel: Minimal (if any)
  • Salary: $63K-$96K
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Success Profile

What makes a successful Assistant Clinical Research Coordinator (Hybrid) at Stanford Medicine? Check out the traits we’re looking for and see if you have the right mix.

  • Organized
  • Personable
  • Team Player
  • Communicator
  • Detail-Oriented
  • Trustworthy

Career Path

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  • Assistant Clinical Research Coordinator leads to Clinical Research Coordinator Associate
  • Clinical Research Coordinator Associate leads to Clinical Research Coordinator 2 or Medical Degree (MD) or Physician Assistant (PA) Program
    Medical Degree (MD) or Physician Assistant (PA) Program
  • Clinical Research Coordinator 2 leads to Clinical Research Manager
  • Clinical Research Manager

Employee Benefits

  • Comprehensive Health and Welfare Benefits

  • Unmatched Time Away Benefits

  • Unique Education Benefits

  • Work-Life Programs

  • Stanford Sweeteners

Job Description

Requisition ID: 102596Date posted 03/19/2024Job Status Regular

Epilepsy affects one out of every hundred children and affected patients face not only seizures but also cognitive and emotional difficulties. The Department of Neurology & Neurological Sciences, Division of Child Neurology, is seeking an enthusiastic Research Assistant to coordinate and collect data for a project investigating children with epilepsy.

For the project, the research assistant will play an active role in recruiting subjects, maintaining databases of research-related and clinical data, and performing neurophysiology studies including electroencephalograms (EEGs) and transcranial magnetic stimulation (TMS).

Interested candidates will have the opportunity to analyze data and draft manuscripts under the guidance of post-doctoral students and faculty.

Duties Include:

  • Recruitment & Scheduling of Subjects
    • Assist in recruiting children with epilepsy from the Stanford Child Neurology and Pediatric Epilepsy Clinics. The research assistant will also make outreach to other neurology practices in the Bay Area so occasional travel can be expected.
    • Assist in recruiting healthy control children.
    • Follow-up with all interested candidates in a timely manner and screen potential participants based on inclusion and exclusion criteria.
    • Obtain consent and assent from subjects, sometimes with the help of an interpreter if needed.
    • Schedule subjects and help them navigate trips to Stanford for research, including arriving at the appropriate buildings and getting parking validated.
    • Maintain all subject-related forms and documents, including consent forms and subject logs.
    • Assist in maintaining a secure Redcap database to store identifiable information about subjects, including health information.
  • Neurophysiology Studies
    • Assist in performing EEG studies on children. Initially, these will be supervised but eventually these will be done independently. The research assistant will learn how to trouble-shoot common issues to ensure high-quality data collection and subject comfort. Sessions typically last up to 2 hours.
    • Assist with TMS studies. The research assistant will assist one PI in placing compatible EEG caps and performing TMS studies in children. Sessions last up to 4 hours.
    • Ensure the comfort of participants, including interacting with and distracting children in an age-appropriate way and answering parental questions.
  • Neuropsychologic Studies
    • Assist in the performance and scoring of neurocognitive assessments.
  • Data management and analysis
    • Appropriately code and de-identify data in an organized, systematic way and save data to appropriate servers and/or databases.
    • Perform data cleaning and pre-processing steps using programs like Matlab or Python.
  • Knowledge, Skills and Abilities (Strongly Desired)
    • Excellent communication skills, especially the ability to be sensitive to children with epilepsy and their families as many participants will have a recent diagnosis.
    • Ability to work well with children of varying ages. This includes the ability to be flexible and creative in performing studies to both make children comfortable while still obtaining high quality data.
    • Ability to prioritize responsibilities of the two projects appropriately and meet deadlines.
    • Ability to take initiative in solving problems
    • Meticulous organization skills.
    • Good problem-solving skills, including the ability to identify and trouble-shoot technical problems independently.
    • Computer literacy, including the ability to work with Microsoft Office Suite and a willingness to learn new programs such as Redcap.
    • Experience with computer coding (in Matlab or Python) is highly preferred and a willingness to learn these tools is required.
    • Flexible to work outside of standard business hours to accommodate the needs of subject and families.

*- Other duties may also be assigned.


Bachelor’s degree in the sciences preferred.


Two year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


  • Strong interpersonal skills.
  • Proficiency with Microsoft Office.
  • Knowledge of medical terminology.


Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
  • May require extended or unusual work hours based on research requirements and business needs.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The expected pay range for this position is $27.40 to $31.25 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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Why Stanford Medicine?

Stanford University has the unique benefit of being both well-established and intent on the future. As one of the most influential academic institutions in the world, our thought leaders, staff and cutting-edge, collaborative culture have fueled our belief in every possibility.


The pandemic has made it difficult for me to transition back into research. Once I started working at Stanford of Medicine, I immediately felt welcomed and supported. This institution has provided me with great opportunities to explore different kinds of research that can contribute to the field of precision medicine. It’s a great place for growth and to have my goals supported.

–Guillermina Michel, Clinical Research Coordinator Associate – Anesthesia

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